Accounting Administrator

Our Dream

Anderson Ranch seeks a growth-minded colleague and teammate to join our highly professional finance and data management team. Our dream candidate loves accuracy, creating order, being efficient and getting things done on time. They like to solve problems,  improve processes, and create efficiencies with an eye to always being prepared for the annual external audit. They understand the bigger picture and enjoy finding the answer and sharing their knowledge of the day to day accounting and finances to help colleagues understand trends, manage budgets and make decisions that improve the organization. They love art, artists, and artmaking and appreciate the importance of this  role in supporting our mission as a non-profit arts education organization.

About

Anderson Ranch Arts Center is a year-round visual-arts not-for-profit, tax-exempt organization with a 55-year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog and connect with thought leaders in the artistic community.

Anderson Ranch’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as residential apartments and cabins. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO, and the Roaring Fork Valley.

Anderson Ranch cultivates a culture of experimentation and collaboration, offering world-class art-making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality staff.

Our Mission

Anderson Ranch’s mission is to enrich lives with art, inspiration and community.

We achieve this by offering:

  • Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
  • Advanced Mentoring Programs: Offering three-year mentoring programs that advance artistic practice and careers in the arts.
  • Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs, which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
  • Visiting Artist Experiences: Providing flexible and unique curated experiences to support established national and international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
  • Anderson Ranch Editions: An artist’s workshop and print publisher program for hand-printed limited-edition lithographs, screen-prints and etchings by established artists.
  • Community Engagement: Hosting lectures, discussions, seminars and special events which build a community that appreciates, understands and supports art-making within the global contemporary art world and the human experience for both Anderson Ranch guests and the local community.

Work Culture

  • Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. We enable people to learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them reach their goals.
  • Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, learn from each other and share a commitment to inclusivity.
  • Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, interns, students, residents, visiting artists, volunteers, supporters and staff. We demand the best from ourselves and each other.
  • Culture of Critique: We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
  • Culture of Results, Connectivity and Flexibility: We believe overachieving is better than overworking. We prioritize Anderson Ranch and get the job done 110% by being available when needed, by being open, working collaboratively, welcoming feedback and getting work done efficiently, effectively and on time. Once this is achieved, we enjoy the flexibility of where and when we work; we can pursue our passions, be it art-making, hobbies or special interests.

Position Summary

Overview:

The Accounting Administrator takes ownership of the organization’s daily financial functions, ensuring the consistent integrity of the processes. They administer the daily cash receipts and disbursements of the organization, maintain the chart of accounts and assure accurate entry. They oversee report sorting and reconciliations across teams and programs and support non-finance colleagues in tracking and reporting activities. They prepare internal and external reports from the finance and accounting system to create accountability and improve understanding and decision making.

Core Responsibilities:

  • Cash Receipts and Disbursements: Responsible for collecting and depositing cash receipts for the Ranch including but not limited to payments for tuition, donations, café revenue, front desk POS system, residency program deposits, intern deposits, print sales, supplies payments, studio rental payments and fundraising events. Monitors front desk store register activity and prepares a weekly sales receipts spreadsheet from on-line POS closeout and maintains proper posting to the accounting program of those receipts. Monitors café register activities and prepares weekly comparison of register close out tape to actual deposits. Maintains café cash bank and replenishes as necessary. Maintains the credit card machine in the development department and assists development staff with entry of charges and batching out machines on a weekly basis. Monitors petty cash, enters payables and purchase orders, and assures timely payments to vendors.
  • General Ledger Entry: Performs coding and data entry necessary to produce the accounts payable, accounts receivable and payroll functions. Performs accounting corrections and adjustments including journal entries, wire transfers, coding changes, audit adjustments, fixed assets tracking, prepaid entries, notes receivable, and allocations based on department, etc.
  • Payroll & Independent Contractor Reporting: Prepares payroll and files quarterly tax reports. Funds HSA and 403B account distributions. Maintains W-9 forms and prepares and distributes 1099’s at year end.
  • Reconciliations & Report Preparation: Prepares monthly bank reconciliations and monitors cash flow. Prepares detailed reports for audit trails and reconciliations. Prepares monthly sales tax reports. Monitors accounting profit and loss statements, balance sheets and actuals compared to budget statements. Monitors departmental budgets monthly and prepares monthly reports on budget tracking. Assists in preparation of Board reports and takes meeting minutes as necessary. Prepares post fundraising event reports. Prepares annual reporting requirements for both state and federal as necessary. Assists in the preparation of the annual audit.
  • Accounting Records & Compliance: Maintains accounting records and transaction back-up for compliance and audit support. Maintains back up on deposits and CC batches. Assigns employee credit cards and tracks credit card charges. Maintains all vehicle registrations and business operations licenses. Maintains payment histories and document storage.

Expected Skills & Qualifications: 

  • Self-starter and independent worker, able to be accountable to a team.
  • Highly professional decorum and maintain confidentiality of information.
  • Understanding of GAAP (Generally Accepted Accounting Principles) and regulations. Non-profit accounting experience is a plus.
  • Excellent knowledge of accounting and financial processes (budgeting, financial closure, reporting etc.) as well as financial controls.
  • Working knowledge of MS Office (especially excel) and accounting software
  • Well-organized with ability to prioritize
  • Very good communication and interpersonal skills
  • Attention to detail and problem-solving ability
  • Knowledge of Financial Edge and Raiser’s Edge a plus but not required, training will be provided

Education and Experience:

  • Bachelor’s degree in accounting, finance or relevant field is preferred.
  • Three to five years of proven experience as an Accounting Administrator or other similar position.

Staff Community Responsibilities:

  • Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
  • Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community wide events and being available to jump in and help make them a success.
  • Support Major Fundraising & Community Events: All staff are expected to support the major annual events that engage the public and fundraisers. These are “all hands on deck” efforts and all staff are expected to participate in ways outside their normal professional functions to make them a success from set-up, to execution, to tear down.
  • Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
  • Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.

Physical Requirements:

  • Sedentary work that primarily involves sitting/standing.
  • Light work that includes moving objects up to 15 pounds.
  • The employee frequently is required to stand, walk and reach with hands and arms.

Other Duties:

  • The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role.
  • All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
  • This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
  • This job description may be changed or updated at any time throughout employment.

Compensation & Benefits:

  • Base Salary: $55,000 – $70,000
  • Total Compensation Package Value: $65,000 – $80,000
  • Company paid medical insurance, option to add additional family
  • Company paid HSA contribution
  • Long and short-term disability insurance
  • Life insurance
  • Paid Time Off – Up to 22 days during first year of service
  • Paid Sick Leave
  • Paid Holidays
  • Paid Sabbatical Leave
  • Professional/continuing education support
  • Retirement plan 403(b) match

All inquiries and conversations will remain strictly confidential.

NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees.

Employment requires proof of complete Covid-19 vaccination as well as successfully passing the pre-employment background check.

How to Apply:

Please send a cover letter and resume to hr@andersonranch.org

Anderson Ranch is an equal opportunity employer committed to diversifying its workforce.

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