Administrative and Events Assistant

Our Dream

Anderson Ranch is looking for a positive, energetic and reliable Administrative and Events Assistant for mid-May through August. The person who fills this role will be the friendly face greeting guests at events, answering questions from community members, and interacting with a wide variety of artists and art world professionals. The candidate will have a friendly and polite personality that shines through over the phone, and via email. They will be organized, tech-savvy, and have a willingness to learn to use new technologies. They will enjoy collaboration and working with a variety of people. 


Who We Are

 Anderson Ranch Arts Center (the Ranch) is a year-round visual-arts organization with a 50+ year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog, and connect with thought leaders and world-renowned collectors, critics, and influencers.

Anderson Ranch Arts Center’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as apartments and cabins for artistic staff and artists. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture, and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO and the Roaring Fork Valley.

We cultivate a culture of experimentation and collaboration, offering world-class art making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality artistic staff.


Our Mission: Anderson Ranch Arts Center enriches lives with art, inspiration, and community

We achieve this by offering:

  • Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
  • Advanced Mentoring Programs: Offering advanced three-year advanced mentoring programs that advance artistic practice and careers in the arts.
  • Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
  • Visiting Artist Experiences: Providing flexible and unique curated experiences to support established international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
  • Anderson Ranch Editions: an artist’s workshop and print publisher program for hand-printed limited-edition lithographs, screen-prints, and etchings by established artists.
  • Community Engagement: Hosting lectures, discussions, seminars, and special events that build a community that appreciates, understands, and supports art making within the global contemporary art world and the human experience for both our Ranch guests and the local community.

Our Work Culture

  • Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. Helping people learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them step in the right.
  • Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice and. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, make mistakes, learn from each other, and share a commitment to inclusivity.
  • Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, students, residents, Visiting Artists, volunteers, supporters and staff. We demand the best from ourselves and each other. We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
  • Culture of Critique: We believe in offering honest feedback to each other and helping each other explore our efforts and improve our outcomes. We believe in being open to hear and learn from each other’s feedback.
  • Culture of Results, Connectivity and Flexibility. We believe overachieving is better than overworking. We prioritize the Ranch and get the job done 110% by being available when needed, by being open, working collaboratively, welcoming feedback and getting work done efficiently, effectively and on time. Once this is achieved, we enjoy the flexibility of where and when we work; we can pursue our passions, be it art-making, family, hobbies, special interests or obsessions.

Position Summary

Reporting to the Operations and Event Manager, the Administrative and Events Assistant executes and administers campus events and fundraising events mid-May through the end of August 2021. They provide administrative support where needed. This role involves a high degree of customer service skills and interaction with donors and supporters of Anderson Ranch.

Core Responsibilities:

Administration: The Administrative and Events Assistant is asked to:

  • Assist in taking phone calls, answering emails;
  • Assist with creating and mailing invoices for events;
  • Assist with the maintenance and upkeep of the Parking Permit program. 

 Events: The Administrative and Events Assistant is asked to:

  • Assist the Operations and Campus Event Manager with planning, preparation, and set up of events;
  • Assist with planning for summer events, including managing auction inventory and storage, and planning for the Recognition Dinner;
  • Assist with the setup, execution, and breakdown for all summer events leading up to and including the Annual Art Auction, Recognition Dinner, and Auctionettes;
  • Assist with tracking purchases and donations and generating thank you notes following the events;
  • Execute small events on-campus such as small receptions, brunches, and lunches;
  • Organize event registrations;
  • Execute event check-in; 
  • Lead campus tours for donors and groups;
  • Help maintain and organize the volunteer program.

 In addition, the Administrative and Events Assistant will:

  • Take on special projects in the administrative office such as organizing the Ranch archives;
  • Assist in the organization of Auction storage and maintaining the inventory of art on the campus.

Staff Community Responsibilities:

  • Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
  • Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community-wide events and being available to jump in and help make them a success.
  • Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
  • Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.

Other Duties:

  • The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role. 
  • All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
  • This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
  • This job description may be changed or updated at any time throughout employment.

Compensation & Benefits:

  • Temporary Part-Time Employee
  • Reports to: Operations and Campus Event Manager 
  • Compensation: The position is intended to be 40 hours per week at $17-$20 an hour based on experience. It is a seasonal position, mid-May through August. 
  • Sick and Safe Leave 

NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees.

How to Apply:

Please send a cover letter and resume to hr@andersonranch.org