Philanthropy Support Coordinator
Anderson Ranch seeks a dedicated, exceptionally organized, detail-oriented colleague who wants to be at the center of a highly successful team. They know that the foundation of successful philanthropy is relationships. They understand the importance of the day-to-day details that allow us to communicate effectively with our supporters. They have a keen awareness of the importance of confidentiality and will bring a collaborative and growth mindset to the position. They are attentive to systems and timelines, while always valuing the personal touch with our colleagues and generous supporters. They enjoy owning their own work and processes and being the solid foundation that provides great service internally and externally.
This will be a person that grows into a deep understanding how a professional fundraising program works – from the system behind the scenes to how frontline fundraisers inspire gifts that change both the organization and the philanthropist behind it. The Philanthropic Support Coordinator will have the opportunity to learn from colleagues with decades of experience, gain a broad and deep knowledge of how annual funds, membership campaigns and major gifts drive the success of a team and growing organization, and join a renowned creative community at Anderson Ranch Arts Center.
Who We Are
Anderson Ranch Arts Center (the Ranch) is a year-round visual-arts organization with a 50+ year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog, and connect with thought leaders and world-renowned collectors, critics, and influencers.
Anderson Ranch Arts Center’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as apartments and cabins for artistic staff and artists. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture, and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO and the Roaring Fork Valley.
We cultivate a culture of experimentation and collaboration, offering world-class art making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality artistic staff.
Our Mission: Anderson Ranch Arts Center enriches lives with art, inspiration, and community
We achieve this by offering:
- Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
- Advanced Mentoring Programs: Offering advanced three-year advanced mentoring programs that advance artistic practice and careers in the arts.
- Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
- Visiting Artist Experiences: Providing flexible and unique curated experiences to support established international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
- Anderson Ranch Editions: an artist’s workshop and print publisher program for hand-printed limited-edition lithographs, screen-prints, and etchings by established artists.
- Community Engagement: Hosting lectures, discussions, seminars, and special events that build a community that appreciates, understands, and supports art making within the global contemporary art world and the human experience for both our Ranch guests and the local community.
Our Work Culture
- Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. Helping people learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them step in the right.
- Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice and. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, make mistakes, learn from each other, and share a commitment to inclusivity.
- Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, students, residents, Visiting Artists, volunteers, supporters and staff. We demand the best from ourselves and each other. We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
- Culture of Critique: We believe in offering honest feedback to each other and helping each other explore our efforts and improve our outcomes. We believe in being open to hear and learn from each other’s feedback.
- Culture of Results, Connectivity and Flexibility. We believe overachieving is better than overworking. We prioritize the Ranch and get the job done 110% by being available when needed, by being open, working collaboratively, welcoming feedback and getting work done efficiently, effectively and on time. Once this is achieved, we enjoy the flexibility of where and when we work; we can pursue our passions, be it art-making, family, hobbies, special interests or obsessions.
The successful employee will take independent ownership of assigned day-to-day activities outlined below. This is a detail oriented and self-motivated position that requires a “I’ve got that done already” personality combined with a “because I figured out a more efficient way to do it” attitude. This position operates at the connection points between multiple functional areas of fundraising and supports the department so that it can function at top performance.
- Stewardship Administration: Great philanthropic stewardship requires attention to details and data. This role takes ownership of the database management of individual contacts and engagement with supporters and friends. This includes organizing and managing the timeline and process for direct mail and email appeals from start to finish including: list development and management, message segmentation, follow-up messaging, pledge reminders, response tracking, analysis, and reporting results. Gift processing and posting, reconciliation, and the recognition process. Preparation of accurate donors list and assurance that all print, digital and campus recognition systems are accurate and up-to-date. As the ‘go-to” team member this person supports training and information across the leadership and fundraising teams. By taking ownership of the team’s efforts to approach people in the right way, with the right information, and to thank them in the right way drives our success.
- Development/Fundraising Events: Relationships are built on shared experience and shared values. This role manages the details of fundraising events and donor trips that support our mission throughout the year. Working with the team from event conception, planning, managing vendors and suppliers, designing invitations, tracking RSVPs, executing events, and overseeing follow-up. This role also supports donor’s engagement across all activities of the Ranch, including workshops, lectures, and special events to both assure current supporters receive appropriate attention and to research attendees as prospective
- Leadership Support: This role requires teamwork, supporting everyone’s success in building philanthropic relationships for the organization. Responsibilities include meeting action notes. Reminders, prospect research and preparing bio information, supporting meeting scheduling, drafting, sending, and proofreading letters, tracking follow-up, greeting supporters on campus and at events, giving campus tours, tracking recognition levels and updating recognition lists, displays, etc. This includes ongoing administrative support for the President & CEO’s office and the Director of Individual Philanthropy.
Staff Community Responsibilities:
- Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
- Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community wide events and being available to jump in and help make them a success.
- Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
- Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.
- The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role.
- All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
- This role requires a flexible schedule including evening and weekend hours as need, and particularly intense time demands in the summer months.
- This job description may be changed or updated at any time throughout employment.
2021 Position Goals: Each team member sets reasonable annual goals with their supervisor in writing and reviews them periodically throughout the year. These are considered flexible working documents intended to create clarity around roles, responsibilities, and expectations.
- Stewardship Administration – Various Deliverable
- Gift Processing & Recognition
- Master entry and coding details and check/balance reconciliations of all gifts
- Assure accurate and appropriate recognition of all gifts within 5 days
- National Council Renewal Process
- Create new timeline and process for National Council solicitations
- Learn Trustee Giving process & timeline
- Independently manage renewal & solicitation process
- Track and follow-up on individual new members solicitations
- Develop regular new member appeal process
- Workshop & Community Prospect Research
- Analysis student lists and identify prospects
- Research new residents and community philanthropists
- Restricted / Endowment Giving Tracking & Support
- Master tracking, reminder & recognition process for restricted gifts
- Annual Fund & Alumnae Giving Process
- Design and manage bi-annual small giving campaigns for targeted groups
- Coordinate Weekly Ask, Contact, and Giving Reports
- Coordinate Weekly Team Action Reminders
- Coordinate Monthly Fundraising Reports
- Gift Processing & Recognition
- Development / Fundraising Events – Various Deliverable
- Recognition Week Attendee Management
- Tracking Table/Ticket & Guest Registrations
- Research Guests – Track checking attendance
- Manage VIP attendance and table seating
- Attendee Process for Summer Series & Brunches
- Manage Invite and RSVP system
- Coordinate event details
- National Council Summer Event
- Support Director of Individual Philanthropy in coordination of event details
- Maintain RSVP system and follow-up
- Autumn National Council Trustee Trips
- Promotion & RSVP management
- Planning Support
- Recognition Week Attendee Management
- Leadership Support
- Meeting / Contact Support to Director & President
- Seamless / detail-oriented call and meeting scheduling
- Timely processing of letters, reminders, gifts, etc. on request.
- Proactive List & Contact Support to Leadership Team Fundraisers
- Regular Meetings & Updates
- Regular Action Lists
- Timely & actionable research on prospect lists, etc.
- Meeting / Contact Support to Director & President
Compensation & Benefits:
- Reports to: Director, Individual Philanthropy
- Terms: Salaried Professional: Full Time year-round position
- Comp Range: $35,000 – $48,000
- Location: Snowmass Village, CO
- Company paid medical insurance, option to add additional family
- HSA contribution
- Long and short-term disability insurance
- Life insurance
- Paid time off – Up to 22 days during first year of service
- Sick Leave – Up to 12 days during first year of service
- Professional/continuing education support
- Retirement plan/discretionary 403(b) match
NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees.
How to Apply:
Please send a cover letter and resume to firstname.lastname@example.org.