Title: Executive Office Coordinator / Manager (based on experience) 

Classification: Regular Full-Time (Exempt)

Reports to: President & CEO

Location: Snowmass Village, CO

Website: www.AndersonRanch.org

 

Who We Are:

Anderson Ranch Arts Center is a year-round visual-arts not-for-profit, tax-exempt organization with a 55-year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog and connect with thought leaders in the artistic community.

Anderson Ranch’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as apartments and cabins for artistic staff and artists. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO, and the Roaring Fork Valley.

Anderson Ranch cultivates a culture of experimentation and collaboration, offering world-class art-making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality staff.

 

Mission: 

Anderson Ranch Arts Center’s mission is to foster transformative educational experiences and community, embracing traditional and contemporary art making on our vibrant Rocky Mountain campus.

We achieve this by offering:

• Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
• Advanced Mentoring Programs: Offering three-year mentoring programs that advance artistic practice and careers in the arts.
• Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs, which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
• Visiting Artist Experiences: Providing flexible and unique curated experiences to support established national and international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
• Anderson Ranch Editions: Artists are invited to work with our professional staff in our studios to make prints or multiples in traditional and cutting-edge processes.
• Community Engagement: Hosting lectures, discussions, seminars and special events which build a community that appreciates, understands and supports art-making within the global contemporary art world and the human experience for both Anderson Ranch guests and the local community.

 

Work Culture: 

• Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. We enable people to learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them reach their goals.
• Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, learn from each other and share a commitment to inclusivity.
• Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, interns, students, residents, visiting artists, volunteers, supporters and staff. We demand the best from ourselves and each other.
• Culture of Critique: We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
• Culture of Results, Connectivity and Collaboration: We prioritize excellence at Anderson Ranch by being available when needed, by being open, working collaboratively, welcoming feedback, and getting work done efficiently, effectively and on time. 

 

POSITION SUMMARY 

The Executive Office Coordinator / Manager plays a central role in advancing the organization’s mission by ensuring the effectiveness of executive leadership, Board governance, and foundation relations. This position serves as the primary administrative lead in three key areas. Support of Board of Trustees meetings and corporate secretary functions. Coordination, tracking and preparation of important grant and foundation relations.  And support and coordination of the President’s key strategic relationships and meetings.  The role requires organizational discipline, writing ability, anticipatory thinking, and exceptional discretion. This team member operates with independent judgment, ensures strong governance practices, and strengthens institutional capacity through rigorous grant and foundation tracking. 

 

Core Responsibilities: 

• Board of Trustees Meeting & Corporate Secretary Support: This individual serves as the primary liaison to the Board of Trustees, ensuring strong governance, clear decision-making, and effective partnership between the Board and executive leadership. This role independently manages all Board and Committee operations, including governance calendar planning, meeting logistics, and preparation of agendas and board materials; records and distributes minutes; and tracks follow-up on resolutions and action items to ensure accountability. The position maintains official corporate records, bylaws, and Board rosters, monitors Trustee terms and committee assignments, supports onboarding of new Trustees, and implements governance best practices to strengthen effectiveness and compliance. In support of Corporate Secretary responsibilities, this individual assists the President & CEO and Board Chair with required documentation and filings, exercising the highest level of discretion and confidentiality.
  
• Grants & Foundation Relations Coordination: As part of a strategic growth initiative for the Ranch, this team member serves as the primary coordinator and writing support for institutional grants and foundation partnerships—an opportunity to directly contribute to the organization’s expanding impact and long-term sustainability. Working closely with Development, Finance, and Program teams, the role proactively researches new funding opportunities and collaborates across departments to prepare competitive proposals and accurate, timely reports. Responsibilities include maintaining a comprehensive grants calendar; tracking deadlines, awards, payments, and reporting requirements; and ensuring all grant activity is recorded in the CRM. The position drafts and edits proposals, letters of inquiry, and reports; aligns narratives and budgets with institutional priorities; and prepares materials for foundation meetings and stewardship. Through disciplined systems management and compelling communication of impact, this role helps strengthen the Ranch’s philanthropic foundation and future growth.
  
• Executive Administrative Support to the President & CEO: This role provides high-level administrative and strategic support that ensures the President & CEO is prepared, focused, and effective in advancing the organization’s most important priorities and relationships. This role serves as a strategic partner, ensuring the President enters Trustee, donor, foundation, and community engagements fully briefed, aligned, and positioned for success. The position protects and prioritizes the President’s time, coordinates key meetings, and prepares background research, agendas, talking points, presentations, and correspondence. By tracking follow-up and ensuring commitments are executed, this individual functions as a critical development and leadership partner—enabling the President to lead with clarity, strengthen institutional relationships, and advance organizational growth and sustainability.

 

Position Success Expectations: 

The following expectations will underlie the successful candidate: 

• Maintain a Growth Mindset: This position requires a person who loves to learn and grow. It takes a curious mind that wants to find new opportunities, more efficient ways to work, and loves working with teams and setting others up for success.
  
• Create Stability: The President is ultimately responsible for all aspects of the organization’s function and success and is thus pulled in a multitude of directions while simultaneously trying to minimize risk and drive growth and change. This role supports the organization by helping to create stability, own the processes of the office, and hold everyone accountable.
  
• Make Others Look Good: This individual is often in the position to foresee a problem or  mistake when, or even before, it happens and help change a mistake into a success. That  often means seeing a dropped ball, grabbing it to either hand back or pass up the field. Being  “The Fixer” helps the team be its best. 
  
• Catch Written Mistakes: The role requires a strong and precise command of grammar, punctuation, spelling and the correct usage of the English language. This is required both in  their own work, but also in acting as the President’s editor, sounding board and, finally, proofreader to assure what comes out of the President’s office is professional.
• Maintain Trust & Confidentiality: Exercise careful discretion in sharing information or the  details of official decisions or informal deliberations. The close role with the President  requires access to records, files, meetings, and conversations both in official proceedings and  personal conversations. Safeguarding a culture of discretion, trust and privacy is critical to the  success of the office.
• Be Professional & Personal: In a partnership that aims to maximize efficiency and effectiveness, the personal and business responsibilities of the President will inevitably be interwoven throughout the day-to-day business. This individual will both need to help maintain appropriate boundaries and allow some elasticity when personal and professional needs  conflict. 

 

Staff Community Responsibilities:

• Community Outreach Leader: All staff members are expected to build and lead partnerships  with community organizations as they relate to their area of responsibility, and to actively  support the outreach efforts of other team members.
  
• Engaged & Supportive Team Member: All staff are expected to support colleagues and  engage in the programs and events of the Ranch by attending lectures, artist talks,  fundraising events, and community wide events and being available to jump in and help  make them a success.
  
• Professional & Personal Development: Continuing to learn and improve is a job requirement  of all staff. Team members are expected to be growing, learning, and improving in their  artistic and professional lives.
  
• Brand Ambassador: All team members are expected to comport themselves in a manner that  is fitting with the organization; represent the Ranch both on and off-campus, as well as online  and on social media, keeping in mind that positivity and professionalism are expected and  appreciated. 

 

Other Duties: 

• The descriptions above are intended to describe the general nature and level of work being  performed in this role. They are not to be construed as an exhaustive list of all  responsibilities, duties, and skills required of the role. 
  
• All personnel are required to perform duties outside of their normal responsibilities from  time to time, as needed.
  
• This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
• This job description may be changed or updated at any time throughout employment.

 

Expected Skills and Qualifications:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail. 
• Strong interpersonal and customer service skills.
• Ability to work collaboratively and independently, manage multiple tasks, and meet deadlines. 
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in MS Office Suite and Google Workspace.

 

Physical Requirements:

• Sedentary work that primarily involves sitting/standing.
• The employee frequently is required to stand, walk and reach with hands and arms.
• Typical tasks as required to support work in and around art studios/facilities in a historic building space with uneven surfaces, stairs, gravel walkways, etc. 

This job description may be changed or updated at any time throughout employment. 

 

Compensation & Benefits:

• Salary: $60,000 – $70,000 (based on skills and experience)
• Company paid medical insurance, option to add additional family
• Company paid HSA contribution
• Long- and short-term disability insurance
• Life insurance
• Paid Time Off – 20 days during first year of service plus paid company holidays
• Paid Sick Leave
• Sabbatical Leave
• Professional/continuing education support
• Retirement plan with company match after one year of service

 

NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees. 

Apply Here

 

Anderson Ranch is an equal opportunity employer committed to diversifying its workforce.