Title: President’s Office Administrative Coordinator
Classification: Regular Full Time Employee, Non Exempt
Start Date: January 2026
Salary Range: $26-28/hour, based on experience
Location: Snowmass Village, CO
Website: www.AndersonRanch.org
OUR DREAM
Anderson Ranch seeks a dedicated, exceptionally organized professional to join the President’s Office as Administrative Coordinator. The ideal candidate is detail-oriented, highly organized, proactive, discreet, independent, and communicative.
Who We Are:
Anderson Ranch Arts Center is a year-round visual-arts not-for-profit, tax-exempt organization with a 55-year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog and connect with thought leaders in the artistic community.
Anderson Ranch’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as apartments and cabins for artistic staff and artists. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO, and the Roaring Fork Valley.
Anderson Ranch cultivates a culture of experimentation and collaboration, offering world-class art-making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality staff.
Mission:
Anderson Ranch Arts Center’s mission is to foster transformative educational experiences and community, embracing traditional and contemporary art making on our vibrant Rocky Mountain campus.
We achieve this by offering:
- Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
- Advanced Mentoring Programs: Offering three-year mentoring programs that advance artistic practice and careers in the arts.
- Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs, which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
- Visiting Artist Experiences: Providing flexible and unique curated experiences to support established national and international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
- Anderson Ranch Editions: Artists are invited to work with our professional staff in our studios to make prints or multiples in traditional and cutting-edge processes.
- Community Engagement: Hosting lectures, discussions, seminars and special events which build a community that appreciates, understands and supports art-making within the global contemporary art world and the human experience for both Anderson Ranch guests and the local community.
Work Culture:
- Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. We enable people to learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them reach their goals.
- Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, learn from each other and share a commitment to inclusivity.
- Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, interns, students, residents, visiting artists, volunteers, supporters and staff. We demand the best from ourselves and each other.
- Culture of Critique: We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
- Culture of Results, Connectivity and Collaboration: We prioritize excellence at Anderson Ranch by being available when needed, by being open, working collaboratively, welcoming feedback, and getting work done efficiently, effectively and on time.
Position Summary: The role of the President’s Office Administrative Coordinator is to support and advance the mission of the organization by managing the day-to-day activities and administrative responsibilities of the President & CEO effectively and efficiently. Working closely with the Anderson Ranch leadership team, areas of responsibility include coordination of calendar, workflow, administration and external relationship portfolio for the President & CEO.
Core Responsibilities:
- Communications Coordination: This role serves as the frontline representative of the President’s Office and is often the first line of contact for staff, donors, students and artists. This person manages incoming communications by email, phone or in person; receiving, routing, inquiries from diverse constituents. Through independently providing information, communicating policies and priorities, resolving issues, or recommending solutions, this role reduces the interruptions and distraction that reduce productivity. As needed, they channel requests to appropriate colleagues while also ensuring the President is aware of issues or concerns that require attention. As needed the Coordinator also follows up to determine the inquirer’s satisfaction and confirms issues are professionally resolved.
- Calendar Coordination: With an overall goal of facilitating the efficient utilization of the President’s time, this role exercises initiative and independent judgment in managing the President’s complex schedule and daily office activities, including meetings, social engagements, donor events and Ranch functions. Including scheduling standing and hoc meetings and calls, assuring timely access for those who require direction or approval, assuring meetings have defined topics or agendas and reminding all attendees of preparation or follow-up requirements. This may require attending meetings with, or on behalf of the President, and taking notes or minutes. Finally, this person ensures the President transitions from one obligation or meeting to the next, respecting everyone’s time.
- Workflow Coordination: This role ensures organized and efficient workflow to and from the President, helping to accomplish the President’s daily tasks. This person will assure preparation for future calls, meetings and events, working with the President to create agendas, talking points, collecting outcome goals from colleagues, and briefing the President on who is in the room and what is expected on event attendee lists. This requires researching attendees, drafting or polishing memos and reports, as well as blocking time for private creative brainstorming. Workflow management should assure completion of immediate duties and create space to achieve mid-term objectives and long-term goals.
- Administration Coordination: The Coordinator is responsible for organizing, facilitating and/or relieving the President of regular administrative functions. This includes preparing payment requests, previewing reports and documents for recommended signatures, requesting and presenting reports from various departments, planning and booking travel, meals, and entertainment. It requires drafting, reviewing, proofreading and sending solicitations and proposals, thank you notes, gifts and other correspondence.
- Relationship Management: This role supports the President’s relationships with a portfolio of donors and philanthropic partners assigned in collaboration with the Director of Development. Support in this area includes researching and preparing biographical information, tracking and recording contacts, interactions, follow-up and next steps in the cultivation of supporters and potential partnerships. It also requires organizing small dinners and events using independent judgement in event alternatives, modification and last-minute changes regarding invitations, RSVP follow-up, seating arrangements, host gifts and packages and event execution.
Position Success Expectations:
The following expectations will underlie the successful Coordinator of the President’s Office:
- Create Stability: The President is ultimately responsible for all aspects of the organization’s function and success and is thus pulled in a multitude of directions while simultaneously trying to minimize risk and drive growth and change. This role supports the organization by helping to create stability, own the processes of the office, and hold everyone accountable
- Make Others Look Good: The Coordinator is often in the position to foresee a problem or mistake when, or even before, it happens and help change a mistake into a success. That often means seeing a dropped ball, grabbing it to either hand back or pass up the field. Being “The Fixer” helps the team be its best.
- Catch Mistakes: The role requires a strong and precise command of grammar,
punctuation, spelling and the correct usage of the English language. This is required both in their own work, but also in acting as the President’s editor, sounding board and, finally, proofreader to assure what comes out of the President’s office is professional.
- Maintain Trust & Confidentiality: Exercise careful discretion in sharing information or the details of official decisions or informal deliberations. The close role with the President requires access to records, files, meetings, and conversations both in official proceedings and personal conversations. Safeguarding a culture of discretion, trust and privacy is critical to the success of the office.
- Be Professional & Personal: In a partnership that aims to maximize efficiency and effectiveness, the personal and business responsibilities of the President will inevitably be interwoven throughout the day-to-day business. The Coordinator will both need to help maintain appropriate boundaries and allow some elasticity when personal and professional needs conflict.
Staff Community Responsibilities:
- Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
- Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community wide events and being available to jump in and help make them a success.
- Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
- Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are expected and appreciated.
Other Duties:
- The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role.
- All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
- This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
- This job description may be changed or updated at any time throughout employment.
Physical Requirements:
- Sedentary work that primarily involves sitting/standing.
- During events, physical work that includes moving objects up to 30 pounds.
- The employee frequently is required to stand, walk and reach with hands and arms.
- Typical tasks as required to support work in and around art studios/facilities in a historic building space with uneven surfaces, stairs, gravel walkways, etc.
Compensation & Benefits:
- Salary: $26-28/hour based on experience
- Company paid medical insurance for individual, option to add additional family
- Company paid HSA contribution
- Long and short-term disability insurance
- Life insurance
- Paid time off – Up to 20 days during first year of service
- Sick leave – Up to 6 days during first year of service
- Professional/continuing education support
- Retirement plan with employer match after one year of service
All inquiries and conversations will remain strictly confidential.
NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President & CEO and signed by the Chairman of the Board of Trustees.
Applications are currently being accepted and the position will remain open until filled.
Anderson Ranch is an equal opportunity employer.
