Artistic Programs Coordinator

Classification: Regular Full-Time, Non-Exempt
Location: Snowmass Village, CO

Apply Here with a resume and cover letter.

About: 

Anderson Ranch Arts Center is a year-round visual-arts not-for-profit, tax-exempt organization with a 55-year history of providing transformative experiences that celebrate artists, art-making, and creative dialogue at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialogue, and connect with thought leaders in the artistic community.

Anderson Ranch’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities, including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as residential apartments and cabins. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO, and the Roaring Fork Valley.

Anderson Ranch cultivates a culture of experimentation and collaboration, offering world-class art-making facilities and equipment across diverse mediums, experienced visiting faculty, and access to the highest quality staff.

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Mission: 

Anderson Ranch Arts Center’s mission is to foster transformative educational experiences and community, embracing traditional and contemporary art making on our vibrant Rocky Mountain campus.

We achieve this by offering:

• Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
• Advanced Mentoring Programs: Offering three-year mentoring programs that advance artistic practice and careers in the arts.
• Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs, which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
• Visiting Artist Experiences: Providing flexible and unique curated experiences to support established national and international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
• Anderson Ranch Editions: Artists are invited to work with our professional staff in our studios to make prints or multiples in traditional and cutting-edge processes.
• Community Engagement: Hosting lectures, discussions, seminars and special events which build a community that appreciates, understands and supports art-making within the global contemporary art world and the human experience for both Anderson Ranch guests and the local community.

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Work Culture:

• Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. We enable people to learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them reach their goals.
• Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, learn from each other and share a commitment to inclusivity.
• Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, interns, students, residents, visiting artists, volunteers, supporters and staff. We demand the best from ourselves and each other.
• Culture of Critique: We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other as we learn and improve.
• Culture of Results, Connectivity and Collaboration: We prioritize excellence at Anderson Ranch by being available when needed, by being open, working collaboratively, welcoming feedback, and getting work done efficiently, effectively and on time. 

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Core Responsibilities 

• Summer Series Speakers and Visiting Artist Programs: Coordinate the logistics of annual Summer Series and year-round Visiting Artist Programs. Responsibilities include coordinating engagement agreements and travel logistics, communicating with artists, and organizing presentation materials and assets. Serve as the primary liaison for participating artists and curators throughout their visits, providing personalized hospitality and on-site support during related events. Work closely with internal departments to ensure a positive experience for artists, presenters, and attendees.
• Outdoor Sculpture Exhibition: Assist with all aspects of the annual Outdoor Sculpture Exhibition, including issuing invitations, confirming participating artists and artworks, preparing consignment and loan agreements, coordinating insurance coverage, and organizing shipping, delivery, installation, and removal of artworks.
• Silent Auction and Auctionettes: Work with the Artistic Projects Manager to coordinate the annual Silent Auction and weekly summer Auctionettes. Responsibilities include soliciting artwork donations, coordinating framing and installation, and managing 150+ Silent Auction works through ArtLogic cataloguing and preparation of bidding materials. Prepare selected artworks, artist biographies, and supporting materials for weekly Auctionettes.
• Gallery Coordination: Work closely with Artistic Projects Manager to install and deinstall gallery exhibitions. Responsibilities include coordinating artwork shipping and packing, cataloguing works in ArtLogic, preparing and printing exhibition materials, facilitating communication with artists and/or galleries, and creating and distributing agreements. Collaborate with teams on exhibition receptions and other programming taking place in the gallery.
• Art Fairs: Assist with organizing and executing Anderson Ranch’s participation in art fairs in coordination with the Artistic Project Manager and Artistic Directors. Support artwork framing, transportation, and installation to ensure a compelling presentation of the Ranch’s work. Track sales and client inquiries, and attend fairs as a representative of Anderson Ranch.
• Artists-in-Residence Program Logistics: Provide administrative and logistical support for the Artists-in-Residence Program, including preparing and distributing communications to selected residents regarding program details, schedules, policies, and expectations; collecting and tracking residency fees and deposits; and coordinating required pre-arrival forms and waivers. 
• Special Projects, Events, and Miscellaneous: Assist in the coordination of and other special artistic programs, like bespoke workshops and events. Maintain accurate and up-to-date information in ArtLogic, Raiser’s Edge and other departmental systems. Serve as a key liaison between the Artistic Department and other departments across the Ranch. 

Expected Skills & Qualifications:  

• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to prioritize and manage multiple projects and deadlines
• Strong customer service skills and a welcoming, professional demeanor
• Flexibility, initiative, sound judgment, and a proactive approach to problem-solving
• Ability to handle confidential and sensitive information with discretion 
• Proficiency with Microsoft Office Suite and Google Workspace
• Experience with or ability to learn arts administration databases, including ArtLogic and Raiser’s Edge
• Flexibility to work occasional evenings and weekends, as needed

Education and Experience: 

• College degree or equivalent work experience.
• 1-3 years experience in arts administration and/or art galleries a plus

Staff Community Responsibilities:

• Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations related to their area of responsibility and actively support the outreach efforts of other team members.

• Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the Ranch’s programs and events by attending lectures, artist talks, fundraising events, and community-wide events, and by being available to jump in and help make them a success.

• • Support Major Fundraising & Community Events: All staff are expected to support the major annual events that engage the public and fundraisers. These are “all hands on deck” efforts, and all staff are expected to participate outside their normal professional functions to make them a success, from set-up to execution to tear-down.

• Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
• Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.

Physical Requirements:

• Work that includes moving objects up to 40 pounds. 
• The employee frequently is required to stand, walk, and reach with hands and arms. 
• Typical physical tasks include reaching, standing, sitting, typing, talking, crouching, kneeling, seeing, and hearing.
• Typical tasks as required to actively navigate art studios/facilities in a historic building space with uneven surfaces, stairs, gravel walkways, etc. 

Other Duties: 

• The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role. 
• All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
• This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
• This job description may be changed or updated at any time throughout employment.
  

Compensation & Benefits:

• Base Salary: $27-30/hour based on skills and experience

• Company-paid medical insurance, option to add additional family
• Company-paid HSA contribution
• Long-term disability insurance
• Life insurance
• Paid Time Off – Up to 20 days during first year of service
• Paid Sick Leave
• Professional/continuing education support
• Retirement plan 403(b) with employer match after one year of service

Employment requires successfully passing the pre-employment Background Check.

All inquiries and conversations will remain strictly confidential.

NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees.

Anderson Ranch is an equal opportunity employer committed to diversifying its workforce.