Artistic Administrative Manager
Classification: Regular Full-Time, Exempt
Reports to: Vice President, Artistic Affairs
Start Date: May 15, 2024
Location: Snowmass Village, CO
OUR DREAM
Anderson Ranch seeks an effective, organized and independent administrative manager who is driven by a belief that the power of artmaking can change individuals, and the world. This individual thrives on maintaining the order, stability, and structure needed to deliver a seamless high-quality and high-service programs. They enjoy working in a fast-paced but casual workplace and love interacting with everyone from high-caliber artists to students in an upbeat and friendly manner. They love the details and they love getting the job done efficiently and correctly the first time. They love to see the team succeed.
About:
Anderson Ranch Arts Center is a year-round visual-arts not-for-profit, tax-exempt organization with a 55-year history of providing transformative experiences that celebrate artists, art-making and creative dialog, at the intersection of craft and the global contemporary art world. Anderson Ranch brings together both aspiring and internationally renowned artists who come from across the country and around the world to test new ideas, explore new disciplines and techniques, hone their art-making skills, engage in meaningful dialog and connect with thought leaders in the artistic community.
Anderson Ranch’s campus is an artistic community nestled among the pristine peaks of the Rocky Mountains. The Ranch campus consists of 14 buildings providing 55,000 square feet of facilities including eight studio buildings, a gallery, a lecture hall, café, store, administrative offices, a student dormitory, as well as residential apartments and cabins. State-of-the-art equipment allows cross-disciplinary experimentation within the mediums of ceramics, woodworking, photography, digital fabrication, painting, sculpture and printmaking. The campus is an oasis of renovated 19th-century cabins and barns that sit alongside contemporary designed buildings, all within the renowned cultural and recreation communities of Aspen/Snowmass, CO, and the Roaring Fork Valley.
Anderson Ranch cultivates a culture of experimentation and collaboration, offering world-class art-making facilities and equipment across diverse mediums, experienced visiting faculty and access to the highest quality staff.
Mission:
Anderson Ranch’s mission is to enrich lives with art, inspiration and community.
We achieve this by offering:
- Workshops: Providing intensive 1-3-week workshops for artists of all levels and all ages that both improve technical art-making skills and provide transformative experiences for art makers.
- Advanced Mentoring Programs: Offering three-year mentoring programs that advance artistic practice and careers in the arts.
- Artist Residencies: Providing 5 and 10-week long juried Artists-in-Residence programs, which give emerging and mid-career professional artists the time, space and resources to develop new work using our world-class facilities.
- Visiting Artist Experiences: Providing flexible and unique curated experiences to support established national and international artists seeking a retreat to experiment in new mediums or with new techniques and ideas, supported by our staff.
- Anderson Ranch Editions: Artists are invited to work with our professional staff in our studios to make prints or multiples in traditional and cutting-edge processes.
Community Engagement: Hosting lectures, discussions, seminars and special events which build a community that appreciates, understands and supports art-making within the global contemporary art world and the human experience for both Anderson Ranch guests and the local community.
Work Culture:
- Changing Lives and Changing the World Through Art: We care about people and helping them improve their lives. We enable people to learn and grow, personally and professionally, in a challenging and supportive environment. We meet people where they are and help them reach their goals.
- Culture of Diversity & Inclusion: We learn from diversity and it makes us stronger. At the center of our mission is helping people find their whole selves in their artistic practice. We strive to live the same values in our professional lives. That includes actively embracing diversity of age, race, class, ethnicity, sexual orientation, gender identity, physical or mental ability, as well as background and experience. We approach our work thoughtfully, learn from each other and share a commitment to inclusivity.
- Rigor & Excellence: We provide the best possible experience for our community of guests, including faculty, interns, students, residents, visiting artists, volunteers, supporters and staff. We demand the best from ourselves and each other.
- Culture of Critique: We believe in a “Culture of Critique” where we offer and receive honest feedback and support each other in learning and improving.
- Culture of Results, Connectivity and Collaboration: We prioritize excellence at Anderson Ranch by being available when needed, by being open, working collaboratively, welcoming feedback, and getting work done efficiently, effectively and on time.
Position Summary:
The successful candidate will take ownership of the administrative needs of the Artistic division, supporting the success of the team by ensuring stable and effective organization of the details behind Visiting Artists and Summer Series speakers, Artists-in-Residence program, Live and Silent Auction, Gallery and Outdoor Sculpture Exhibition.
Core Responsibilities
- Administrative Support to the Vice President of Artistic Affairs: Works closely with the Vice President to manage calendars, organize meetings, schedule appointments and manage team communications. Duties include keeping minutes, following up on action items, recording file memos, drafting correspondence. Will also work with other artistic staff team members assigned to oversee specific programs as assigned below.
- Summer Series Speaker and Visiting Artist Programs: Includes organizing engagement agreements, arranging travel, housing and meals for high-caliber guests. Preparing detailed itineraries, welcoming these special Ranch guests and assuring a concierge-level support to guests throughout their stay. The Summer Series primarily runs in July and August and there is a special speaker program during President’s Day Weekend. Visiting Artists come throughout the year for customized experiences.
- Artists-in-Residence Program Logistics: Serve as main contact for all AiR prior to arrival, during Residency, and post Residency. Provide administrative support to the Artists-in-Residence program, including managing the artists’ application process, jury process, facilitating the selection committee process, preparing correspondence and communicating with selected artists on program schedules and policies. Artists-in-Residence programs run for 10 and five weeks respectively in the autumn and spring.
- Gallery and Sculpture Exhibition Coordination: Manages all aspects of the annual outdoor sculpture exhibition, send invitations, solidify participants and artworks, negotiate and prepare consignment/loan agreements, maintain adequate insurance coverage and organize shipping and installation. Works closely with the assigned coordinator to arrange gallery exhibition install and uninstall, including shipping and packing, communicates with participating artists and curators, facilitates communications with all involved parties, creates and sends contracts and invitations. This role will also work closely with events for receptions and other events involving the gallery space.
- Live and Silent Auction: Works with Vice President, Directors and stakeholders to create auction asks, coordinates with artists and galleries for shipping and framing, facilitates installation, is the main point of contact for receiving donations of artwork. Works closely with multiple departments including events and development to ensure smooth execution and proper documentation for auction events. Coordinates 200+ works for the silent auction, including photographing works, creating arrangements and working with marketing to get information to the public.
Special Projects and Miscellaneous: Organize weekly Art Crew meeting, agenda, and send follow up notes post meeting with action items. Plan and manage bespoke workshops – negotiate terms and workshop options, draw up contracts, track payments, coordinate pre-arrival forms with Operations, coordinate any Café needs, coordinate with Artistic Staff to ensure materials are ordered and studios are ready for the workshop, etc. Work as a bridge between the Artistic Department and all other departments at the Ranch.
Expected Skills & Qualifications:
- Excellent verbal and written communication skills.
- Superior organizational skills and attention to detail.
- Ability to manage multiple tasks efficiently and to a high quality standard.
- Customer service-oriented mindset with a friendly and approachable demeanor, with the ability to fairly resolve disputes and complaints.
- Ability to work collaboratively within a team and adapt to a dynamic environment.
- Flexibility, motivation and a proactive approach to taking on new challenges.
- Ability to keep confidential information secure and private.
- Proficient with technology including Microsoft Office Suite, Mail Merging and Database Management.
- Ability to prepare and oversee departmental budget.
Education and Experience:
- Bachelor’s degree in Art, Administration, or related field required. Master’s degree preferred.
- At least three years of experience in an art related field and arts administration or gallery experience preferred.
Staff Community Responsibilities:
- Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
- Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community wide events and being available to jump in and help make them a success.
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- Support Major Fundraising & Community Events: All staff are expected to support the major annual events that engage the public and fundraisers. These are “all hands on deck” efforts and all staff are expected to participate in ways outside their normal professional functions to make them a success from set-up, to execution, to tear down.
- Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
- Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.
Physical Requirements:
- Sedentary work that primarily involves sitting/standing.
- Light to medium work that includes moving objects up to 40 pounds.
- The employee frequently is required to stand, walk and reach with hands and arms.
- Typical tasks as required to actively work in art studios/facilities in a historic building space with uneven surfaces, stairs, gravel walkways, etc.
Other Duties:
- The descriptions above are intended to describe the general nature and level of work being performed in this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the role.
- All personnel are required to perform duties outside of their normal responsibilities from time to time, as needed.
- This role requires a flexible schedule including evening and weekend hours as needed, and particularly intense time demands in the summer months.
- This job description may be changed or updated at any time throughout employment.
Compensation & Benefits:
- Base Salary: $65,000 – $75,000
- Total Compensation Package Value: $74,000 – $84,000
- Company paid medical insurance, option to add additional family
- Company paid HSA contribution
- Long- and short-term disability insurance
- Life insurance
- Paid Time Off – Up to 22 days during first year of service
- Paid Sick Leave
- Sabbatical Leave
- Professional/continuing education support
- Retirement plan 403(b) match
Employment requires successfully passing the pre-employment Background Check.
All inquiries and conversations will remain strictly confidential.
NOTE: The above is an abbreviated representation of benefits defined in the Employee Handbook, which governs all employment terms. No other verbal or written exceptions to those terms are honored without a written directive by the President and Chief Executive Officer and signed by the Chair of the Board of Trustees.
How to Apply:
Please send a cover letter and resume to hr@andersonranch.org
Anderson Ranch is an equal opportunity employer committed to diversifying its workforce.
